Each project entered can have multiple records in the cost detail screen. Cost Detail records can be split between Locations, Funds, and Departments.
Fiscal Year: the Fiscal Year is a required field and is entered as a 4-digit number.
Fund: the Fund will default to the Fund that was entered as the Default Fund when the project was created. The Fund Codes must have been previously added using the Chart of Account Manager App. For more information see, Chart of Accounts Manager.
Department/Cost Center: the Department/Cost Center is an optional field that will default to the Function Code that was entered as the Default Function when the project was created. The Function Codes must have been previously added using the Chart of Account Manager App. For more information see, Chart of Accounts Manager.
Building/Location: the Building will default to the Building or Location that was entered as the Default Building when the project was created. The Building or Location must have been previously added using the Buildings Manager App. For more information see, Buildings / Locations Manager.
Original Amount: is the cost determined when the project is originally proposed
Amended Amount: is the cost after any amendments since the project was originally proposed
Projected Amount: is the actual amount once the project has commenced.
Table 1: illustration of how costs are determined for reports.
|
Original Amount |
Amended Amount |
Projected Amount |
Amount on Reports |
|
1,000 |
|
|
1,000 |
|
1,000 |
2,000 |
|
2,000 |
|
1,000 |
2,000 |
2,500 |
2,500 |
Description: is a text field that provides a place to store a description of the project.